Saskatchewan Genealogical Society Governance Policy 30
SGS shall follow Privacy Standards as established by the Personal Information and Electronic Documents Act (PIPEDA) of the Government of Canada, as it applies to non-profit organizations, and by The Privacy Act of the Government of Saskatchewan. These standards shall be applied to personal information of staff, members and non-members who use the services of SGS.
30.1 Personal information shall be used only for the purpose for which it was collected. This information shall not be rented, sold or traded with other organizations or used for any publication without the prior consent of the parties involved.
30.2 Personal information is any information that can be used to distinguish, identify, or contact a specific individual. It includes, but is not limited to:
· Age group
· Home address
· Home telephone
30.3 Personal information shall be kept in a secure location, which is accessible only by SGS personnel.
30.4 Computers shall be protected with up-to-date anti-virus software, firewalls and password protection.
30.5 Personal information, such as the address, phone number, photos and/or e-mail address of members of the Board of Directors or volunteers may be published in the SGS Bulletin, if written permission is obtained from the member(s) in question.
30.6 This policy shall be published on the SGS web site as well as in the Bulletin.